Agendas

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, December 10, 2025 at 4:30 PM
High School Flex Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. 2024-2025 Audit Report Presented by Andrew Forliti, Smith Schaefer
7. Administrators’ reports
   1. High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
8. ZED Update
9. Consent Agenda
   1. Minutes from November 12, 2025, Board Meeting
   2. Disbursements
   3. Enrollment
   4. Policies – Substantive Updates
      301 – School District Administration (Review)
      302 – Superintendent (Review)
      303 – Superintendent Selection (Review)
      304 – Superintendent contract, Duties, and Evaluation (Review)
      306 – Administrator Code of Ethics (Update)
      606 – Textbooks and Instructional Materials (Update)
      712 – Video Surveillance Other than on Buses (Update)
      722 – Public Data Requests (Update)
10. New Business
    1. Approve Resolution for Acceptance of Grants and Gifts
    2. Approve Resolution for Combined Polling Place (formality)
    3. Approve Resolution for Hayfield School District Authority to Sign Closing Documents
    4. Approve 2024-2025 Audit Report
    5. Approve 2025-2026 Boost (Pre-School) Fees & Mini Vikes (3-Year-Old, ½ day)
    6. Presentation & Approval of 2024-2025 CACR Comprehensive Achievement and Accelerated Readiness (was World’s Best Work Force Report and Achievement Integration Summary Report)
    7. Approve 2026-2027 6-12 High School Principal
11. Adjournment

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, December 10, 2025 at 6:01 PM

High School Flex Room

1. Pledge of Allegiance
2. Call to Order
3. Roll Call
4. Motion to approve the agenda
5. Information on the District’s Budget
6. General background information on School District Property Taxes
7. Information on the District’s proposed tax levy for taxes payable in 2026
8. Public comment
9. Review information on levy to be collected in 2026
10. Motion to approve Levy Resolution to be Collected in 2026
11. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, November 12, 2025 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from October 8, 2025, Board Meeting
   2. Disbursements
   3. Enrollment
   4. Resignation
   5. Employment
   6. Additional Fundraising Event
   7. Winter Coaches
   8. Policy Review
      206 – Public Participation
      207 – Public Hearings
      208 – Develop, Adopt, Implement Policies
      209 – Code of Ethics
      210 – Conflict of Interest
      211 – Criminal or Civil Action
      212 – School Board Development
      213 – School Board Committees
      214 – Out-of-State Travel by School Board Members
9. New Business
   1.  Resolution for Acceptance of Grants and Gifts
10. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, October 9, 2025 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Achievement & Integration Presentation
7. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
8. ZED Update
9. Consent Agenda
   1. Minutes from September 10, 2025, Board Meeting
   2. Disbursements
   3. Enrollment
   4. 2025-2026 Fundraiser List
   5. MSHSL Foundation – Application for Grant for Student Participation
10. New Business
    1. Resolution for Acceptance of Grants and Gifts
    2. School Age Child Care (SACC) hourly rate
11. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, September 10, 2025 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from August 13, 2025, Board Meeting
   2. Disbursements
   3. Enrollment
   4. Additional Fall Coaches
   5. SPED Teacher on Special Assignment Contract for 2025-2026
   6. Policy Review – ALL OK ON WEBSITE NO UPDATES NEEDED
      203.1 – School Board Procedures; Rules of Order
      203.5 – School Board Meeting Agenda
      203.6 – Consent Agendas
      204 – School Board Meeting Minutes
      205 – Open Meetings and Closed Meetings
9. New Business
   1. Resolution for Acceptance of Grants and Gifts
   2. Approve Hayfield Education Association Contract 7-1-2025 to 6-30-2027 for Teachers
   3. Approve Proposed Property Tax Levy for Payable 2026
10. Adjournment

Worksheet for Meeting

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, August 13, 2025 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from July 9, 2025, Board Meeting
   2. Disbursements
   3. Employment
   4. HES Student Handbook and PreSchool Handbook for 2025-2026
   5. Employee Handbook for 2025-2026
   6. District Literacy Plan for 2025-2026
   7. Internal Controls Document
   8. Fall Coaches
   9. Policy Updates
      198 – Anonymous Letters, Phone Calls and Other Communication
      201 – Legal Status of the School Board
      202 – School Board Officers
      203 – Operations of the School Board
      414 – Mandated Reporting of Child Neglect of Physical or Sexual Abuse
      418 – Drug-Free Workplace/Drug-Free School and Acknowledgement of Drug-Free Workplace/Drug-Free School Policy
      501 – School Weapons
      503 – Student Attendance
      515 – Protection and Privacy of Pupil Records and Public Notice & Juvenile Justice system Request for Information
      516 – Student Medication
      516.5 – Overdose Medication
      534 – School Meals
      602 – Organization of School Calendar and School Day
      707 – Transportation of Students
      709 – Student Transportation Safety Policy and Notification Forms
      802 – Disposition of Obsolete Equipment and Material
   10. New Business
   1. Approve Resolution for Acceptance of Grants and Gifts
   2. Approve Head Baseball Coach
   3. Approve Head Softball Coach
   4. Approve Head Track Coach
   5. Approve Head Golf Coach
   6. Approve Identified Official with Authority (IOwA)
9. Adjournment

Worksheet for Meeting

Worksheet for Meeting

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, July 9, 2025 at 5:30 PM
Hayfield Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. Business Manager Report – Financial Update
   2. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from May 14, 2025, Board Meeting
   2. Disbursements
   3. Employment
   4. AD on Special Assignment Contract for 2025-2026
   5. Community Education Contract for 2025-2026
   6. SRO contract for 2025-2026
   7. Review of Policies
      1. 101 – Legal Status of the School District
      2. 102 – Equal Educational Opportunity
      3. 103 – Complaints – Students, Employees, Parents, Other Persons
      4. 506 – Student Discipline (Required Annually)
      5. 722 – Public Data Requests (Required Annually)
      6. 806 – Crisis Management Policy (Updated 2025 – Required Annually)
9. New Business
   1. Approve District Fees for 2025-2026 (Teacher Sub Pay, Para Sub Pay, Custodian Sub Pay, Extra Curricular, Sports, Etc)
   2. Approve Resolution for Acceptance of Grants and Gifts
   3. Approve 2025-2026 Resolution for Membership in the Minnesota State High School League (MSHSL)
   4. Approve Resolution for Long Term Facilities Maintenance (LTFM) 10-Year Plan
10. Adjournment

Worksheet for Meeting

Canceled Due to State Baseball

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, May 14, 2025 at 5:30 PM
Hayfield Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Roll Call
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal
   2. Elementary School Principal
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from April 9, 2025 Board Meeting
   2. Disbursements
   3. Enrollment
   4. Resignation
   5. Employment
   6. Lane Change
   7. HHS Student Handbook for 2025-2026
9. New Business
   1. Approve Certified Personnel Staffing for 2025-2026 School Year
   2. Review and Approve Capital Outlay Budget & Requests for 2025-2026
   3. Approve 2025-2026 Head Boys Basketball Coach
   4. Approve 2025-2026 Head Girls Basketball Coach
   5. Approve 2025-2026 Head Wrestling Coach
   6. Approve Technology Assigned Account Purchase
   7. Approve Curriculum Assigned Account Purchase
   8. Approve Adopted Budget for 2025-2026 School Year
10. Adjournment

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, April 9, 2025 at 5:30 PM
Hayfield Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Roll Call
5. Approve the agenda
6. Administrators’ reports
   A. Interim High School Principal Report
   B. Elementary Principal Report
   C. Business Manager Report – Financial Update
   D. Superintendent Report
7. ZED Update
8. Consent Agenda
   A. Minutes from March 12, 2025, Board Meeting
   B. Disbursements
   C. Enrollment
   D. Leave of Absence Request
   Student Handbook Update
9. New Business
   A. Approve MSBA Resolution – Delegation of Treasurer Duties
   B. Approve MSBA Resolution – Delegation of Clerk Duties
   C. Approve participation in the Minnesota High School League
   D. Approve participation by Hayfield Community Schools in Federal Programs
   E. Approve Coordinator for all State and Federal Programs and LEA Representative
   F. Approve District Homeless Liaison
10. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, March 12, 2025 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Roll Call
5. Approve the agenda
6. Administrators’ reports
   A. Interim High School Principal
   B. Elementary School Principal
   C. Business Manager Report – Financial Update
   D. Superintendent Report
7. ZED Update
8. Consent Agenda
   A. Minutes from February 19, 2025, Board Meeting
   B. Disbursements
   C. Enrollment
   D. Resignation
   E. Interim Principal 2025-2026 Contract
   F. Adopt New Policy – Second Reading
   i. 524.5 – Personal Electronic Communication Devices
   G. Approve Spring Coaches
9. New Business
   A. Approve Resolution Relating to the Termination and Nonrenewal of Probationary Teacher
10. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, February 19, 2025 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Roll Call
5. Approve the agenda
6. Administrators’ reports
   A. Interim High School Principal Report
   B. Elementary School Principal Report
   C. Superintendent Report
   D. Business Manager Report – Presentation – Financial Update
7. ZED Update
8. Consent Agenda
   A. Minutes from January 8, 2025, Board Meeting
   B. Disbursements
   C. Enrollment
   D. Resignation
   E
   F. Rescind Policies
   i. 399 – Hayfield Policy – Staff Evaluation
   ii. 522 – Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process (2024 Version)
   iii. 590 – Hayfield Policy – Student Code of Responsibilities
   iv. 598 – Hayfield Policy – PSEO
   v. 599 – Hayfield Policy – HHS Academic Eligibility
   G. New Policies – First Reading
   i. 524.5 – Personal Electronic Communication Devices
   H. New Policies – Second Reading
   i. 507.5 – School Resource Officer
   I. Update Policies
   i. 519 – Interviews of Students by Outside Agencies
   ii. 522 – Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process (2020 Version)
   iii. 524 – Internet, and Technology Acceptable Use and Safety
   iv. 614 – School District Testing Plan
   v. 701 – Establishment & Adoption of School District Budget
   vi. 704 – Development & Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System
   vii. 721 – Federal Revenue Sources
9. Donation
10. New Business
    A. Approve Revised Budget for 2024-2025
11. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, January 8, 2025 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Reorganization of the Board for 2025
   A. Seat returning board members
   B. Election of School Board Officers
   i. Chairperson
   ii. Vice-Chairperson
   iii. Clerk
   iv. Treasurer
   C. Board committee assignments
   D. Approve regular board meeting dates and times for 2025
   E. Approve legal financial depositories, delegation for electronic fund transfers, and official newspaper for the District
   F. Approve legal representation
   G. Approve school board members following Code of Ethics in Policy 209
   H. Approve school board member salaries
   I. Approve school board members’ right to employment
5. Roll Call
6. Approve the agenda
7. Administrators’ reports
   A. High School Principal Report
   B. Elementary School Principal Report
   C. Business Manager Report – Financial Update
   D. Superintendent Report
8. ZED Update
9. Consent Agenda
   A. Minutes from December 11, 2024 Board Meeting, and December 11, 2024 Truth in Taxation Meeting
   B. Disbursements
   C. Enrollment
   D. Approve Employment and Leave of Absence
   E. Approve Seniority Listing – Certified (Tenure & Non-Tenure) & Non-Certified
   F. Approve 2025-2026 School Calendar
10. New Business
    A. Approve Discontinuing and Reducing Educational Programs and Positions Resolution (formality)
    B. Approve Head Football Coach
    C. Approve Head Volleyball Coach
    D. Approve Head Cross Country Coach
    E. Approve Facility & Grounds Director Contract for 7-1-25 to 6-30-27
    F. Approve Superintendent Contract for 7-1-25 to 6-30-28
11. Adjournment

Negotiations Committee Meeting, December 18, 2024

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, December 11, 2024 at 4:30 PM
High School Flex Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. 2023-2024 Audit Report Presented by Andrew Forliti, Smith Schaefer
7. Administrators’ reports
   A. High School Principal Report
   B. Elementary Principal Report
   C. Business Manager Report – Financial Update
   D. Superintendent Report
8. ZED Update
9. Consent Agenda
   A. Minutes from November 14, 2024 Board Meeting
   B. Disbursements
   C. Enrollment
   D. Resignation
   E. Employment
10. New Business
    A. Approve Resolution for Combined Polling Place (formality)
    B. Approve 2023-2024 Audit Report
    C. Approve 2025-2026 Boost (Pre-School) Fees & Mini Vikes (3-Year-Old, ½ day)
    D. Presentation & Approval of 2023-2024 CACR Comprehensive Achievement and Accelerated Readiness (was World’s Best Work Force Report and Achievement Integration Summary Report)
    E. Approve 2024-2025 The Performance Center (TPC) Agreement
11. Adjournment

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, December 11, 2024 at 6:01 PM

High School Flex Room

1. Pledge of Allegiance
2. Call to Order
3. Roll Call
4. Motion to approve the agenda
5. Information on the District’s Budget
6. General background information on School District Property Taxes
7. Information on the District’s proposed tax levy for taxes payable in 2025
8. Public comment
9. Review information on levy to be collected in 2025
10. Motion to approve Levy Resolution to be Collected in 2025
11. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Thursday, November 14, 2024 at 5:30 PM
High School Flex Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Special Education Update
7. Achievement & Integration Update
8. Administrators’ reports
   A. Interim High School Principal Report
   B. Elementary Principal Report
   C. Business Manager Report – Financial Update
   D. Superintendent Report
9. ZED Update
10. Consent Agenda
    A. Minutes from October 9, 2024 Board Meeting
    B. Disbursements
    C. Enrollment
    D. Winter Coaches
11. New Business
    A. Resolution Canvassing Returns of Votes of School District General Election
    B. Resolution Authorizing Issuance of Certificates of Election and Directing School District Clerk to Perform Other Election Related Duties
12. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, October 9, 2024 at 5:30 PM
High School Flex Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from September 11, 2024 Board Meeting
   2. Disbursements
   3. Enrollment
   4. Approve Leave Request
   5. Rescind Policy
      808 – COVID-19 Face Covering
   6. 2024-2025 Fundraiser List
   7. MSHSL Foundation – Application for Grant for Student Participation
9. Old Business
   1. Approve Purchase Agreement for the Hayfield Softball Field
10. New Business
    1. Approve 2025 Baseball Trip to Mesa, AZ
11. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, September 11, 2024 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from August 14, 2024 Board Meeting
   2. Disbursements
   3. Enrollment
   4. Leave Request
   5. Additional Volleyball Coach (7^th Grade)
   6. Updated Policy – 504 – Student Dress and Appearance
   7. New Policy Approval – 606.5 – Library Materials
9. Donation
10. New Business
    1. Approve Proposed Property Tax Levy for Payable 2025
    2. MSHSL Application for Cooperative Sponsorship
11. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, August 14, 2024 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from July 10, 2024 Board Meeting
   2. Disbursements
   3. Resignation
   4. Employment
   5. Leave of Absence
   6. HES & HHS Student Handbooks and Preschool Handbook for 2024-2025
   7. Employee Handbook for 2024-2025
   8. District Literacy Plan for 2024-2025
   9. Internal Controls Document
   10. BJB Consulting Agreement
   11. Fall Coaches
   12. Policy Updates
       102 – Equal Educational Opportunity
       204 – School Board Meeting Minutes
       207 – Public Hearings
       413 – Harassment & Violence and Harassment
       416 – Drug and Alcohol Testing
       418 – Drug-Free Workplace/Drug-Free School and Acknowledgement of Drug-Free Workplace/Drug-Free School Policy
       419 – Tobacco-Free Environment
       425 – Staff Development
       503 – Student Attendance
       509 – Enrollment of Nonresident Students
       512 – School-Sponsored Student Publications and Activities
       513 – Student Promotion, Retention, and Program Design
       515 – Protection and Privacy of Pupil Records and Public Notice & Juvenile Justice system Request for Information
       516 – Student Medication
       521 – Student Disability Nondiscrimination
       522 – Title IX Sex Nondiscrimination, Grievance Procedure and Process
       532 – The Pledge of Allegiance
       535 – Service Animals in School
       601 – School District Curriculum and Instruction Goals
       602 – Organization of School Calendar and School Day
       603 – Curriculum Development
       604 – Instructional Curriculum
       606.5 – Library Materials (New Policy-Needs Two Readings)
       607 – Organization of Grade Levels
       608 – Instructional Services – Special Education
       609 – Religion
       613 – Graduation Requirements
       614 – School District Testing Plan
       615 – Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504 Plans, and LEP Students
       619 – Staff Development for Standards
       620 – Credit for Learning
       624 – Online Learning Options
       707 – Transportation of Students
       708 – Transportation of Nonpublic School Students
       709 – Student Transportation Safety Policy and Notification Forms
       802 – Disposition of Obsolete Equipment and Material
       806 – Crisis Management Policy
9. New Business
   1. Approve Head Baseball Coach
   2. Approve Head Softball Coach
   3. Approve Head Track Coach
   4. Approve Head Golf Coach
   5. Approve Identified Official with Authority (IOwA)
10. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, July 10, 2024 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from June 12, 2024 Board Meeting
   2. Disbursements
   3. Resignation
   4. Employment
   5. SRO contract for 2024-2025
   6. Special Education TOSA Agreement for 2024-2025
   7. Athletic Director TOSA Agreement for 2024-2025
   8. Community Education Agreement for 2024-2025
9. Old Business
10. New Business
    1. Approve Hayfield Educational Support Professionals Contract 7-1-2024 to 6-30-2026
    2. Approve 2024-2026 Addendum to Contract with Hayfield Bus Company
    3. Approve Resolution for Long Term Facilities Maintenance (LTFM) 10-Year Plan
11. Adjournment

Worksheet for Meeting

Office of the Superintendent
Hayfield Community Schools
Hayfield, Minnesota  55940

 Tentative Meeting Agenda

Wednesday, June 12, 2024 at 5:30 PM
Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Roll call
4. Public forum
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary Principal Report
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from May 8, 2024 Board Meeting and May 8, 2024 ESP Negotiation Minutes
   2. Disbursements
   3. Enrollment
   4. Employment
   5. Lane Change
   6. Principals Association 2024-2026 Contract
   7. Interim Principal 2024-2025 Contract
   8. Info Technology Technician Contract
   9. New Policy First Reading:  507.5 – School Resource Officers
   10. Required Annual Review of Policies
   1. 1. 410 – Family and Medical Leave Policy (updated)
      2. 413 – Harassment and Violence (updated)
      3. 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse
      4. 415 – Mandated Reporting of Maltreatment of Vulnerable Adults
      5. 506 – Student Discipline (updated)
      6. 507 – Corporal Punishment and Prone Restraint (not annual – updated)
      7. 514 – Bullying Prohibition Policy (updated)
      8. 522 – Title IX Sex Nondiscrimination
      9. 524 – Internet Acceptable Use and Safety Policy (updated)
      10. 616 – School District System Accountability (updated)
      11. 806 – Crisis Management Policy
9. New Business
   1. Approve 3-Year-Old-Preschool and School Age Child Care
   2. Approve SPED/MARSS/Counseling Secretary Position
   3. Approve Non-Union Wage Scale
   4. Approve District Fees for 2024-2025 (Teacher Sub Pay, Para Sub Pay, Custodian Sub Pay, Gas Mileage Reimbursement, Extra Curricular, Sports, Etc)
   5. Approve Adopted Budget for 2024-2025 School Year
   6. Approve Food Service Contract for the 2024-2025 School Year with Taher
   7. Approve Resolution Establishing Dates for Filing Affidavits of Candidacy & Notice of Filing Date
10. Viking Ventures Donations
11. Adjournment

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, May 8, 2024 at 5:30 PM
Hayfield Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Roll Call
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal
   2. Elementary School Principal
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from April 10, 2024 Board Meeting
   2. Disbursements
   3. Enrollment
   4. Resignation
   5. Employment
   6. Lane Change
9. New Business
   1. Approve Certified Personnel Staffing for 2024-2025 School Year
   2. Review and Approve Capital Outlay Budget & Requests for 2024-2025
   3. Approve 2024-2025 Head Boys Basketball Coach
   4. Approve 2024-2025 Head Girls Basketball Coach
   5. Approve 2024-2025 Head Wrestling Coach
   6. Approve 2024-2025 Federal Programs, and LEA Representative
10. Adjournment

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, April 10, 2024 at 5:30 PM
Hayfield Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Roll Call
5. Approve the agenda
6. Administrators’ reports
   1. Interim High School Principal
   2. Elementary School Principal
   3. Business Manager Report – Financial Update
   4. Superintendent Report
7. ZED Update
8. Consent Agenda
   1. Minutes from March 13, 2024 Board Meeting
   2. Disbursements
   3. Enrollment
   4. Leave of Absence Requests
9. New Business
   1. Approve MSBA Resolution – Delegation of Treasurer Duties
   1. Approve MSBA Resolution – Delegation of Clerk Duties
   2. Approve participation in the Minnesota High School League
   3. Approve participation by Hayfield Community Schools in Federal Programs
   4. Approve Coordinator for all State and Federal Programs and LEA Representative
   5. Approve District Homeless Liaison
   6. Practice Softball Field Discussion
10. Adjournment

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, March 13, 2024 at 5:30 PM
Hayfield Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Roll Call
5. Approve the agenda
6. Kathy Serratore present Achievement and Integration FY24-25 Budget & Highlight Some of the Programs
7. Administrators’ reports
   1. Interim High School Principal
   2. Elementary School Principal
   3. Business Manager Report – Financial Update
   4. Superintendent Report
8. ZED Update
9. Consent Agenda
   1. Minutes from February 21, 2024 Board Meeting
   2. Disbursements
   3. Enrollment
   4. Retirement
   5. Approve Spring Coaches
10. New Business
    1. Approve Request for Voluntary Reduction FTE from 1.0 to 0.5 (Kindergarten Job Share) – Fish, Smith
    2. Discussion on Possible Softball Practice Field
11. Adjournment

Worksheet for Meeting

Tentative Meeting Agenda

Wednesday, February 21, 2024 at 5:30 PM
Hayfield Elementary Conference Room

1. Pledge of Allegiance
2. Call the meeting to order
3. Public forum
4. Roll Call
5. Approve the agenda
6. 2024 Baseball Trip to Florida—Kasey Krekling
7. Administrators’ reports
   1. Interim High School Principal Report
   2. Elementary School Principal Report
   3. Business Manager Report – Presentation – Financial Update
   4. Superintendent Report
8. ZED Update
9. Consent Agenda
   1. Minutes from January 10, 2024 Board Meeting
   2. Disbursements
   3. Enrollment
   4. Retirement
   5. Volleyball Coach Resignation
   6. Employment
   7. Leave of Absence Requests
10. Old Business
11. New Business
    1. Approve 2024-2025 Varsity Volleyball Coach
    2. Approve 2024 Baseball Trip to Florida
    3. Approve FFA Land Lease Agreement
    4. Approve Revised Budget for 2023-2024
    5. Approve School Calendar for 2024-2025
12. Adjournment